Our Commitment to Privacy

Dallas Running Club (“DRC”)  is the sole owner of the information collected on its sites and through other means. We will not sell, share, rent, or otherwise disclose this information to other parties other than as disclosed in this statement. DRC collects information from our members and website users in a variety of ways.

The DRC website contains links to other sites. Please be aware that DRC is not responsible for the privacy practices of other websites. We encourage our users to take appropriate precautions when leaving our website and to read the privacy statements of each and every website that collects personally identifiable information. This privacy statement applies solely to information collected by the DRC.

What information is collected from you and how it is used

No registration is required to read the public parts of the DRC web site. Only duly authorized staff or a representative of the DRC may post information or materials on the DRC public website. Only authorized staff or volunteers may access the private DRC sections of the website and post materials there. DRC collects information from our users at several different points throughout our website and from other sources. This section describes these points of collection.

Membership Registration

In order to become a member of the DRC, interested parties must first complete a membership registration form. During registration an applicant is required to give contact information such as name, address, phone number, and e-mail address for all households involved in a club or management of an event. For members seeking club or event membership status, this information is used to verify adequate insurance coverage for clubs and events and to create a membership database so we may contact members about topics pertaining to the DRC. All information is required unless otherwise stated on the membership form. This privacy policy governs both members who apply online or otherwise. Individual members that are not directly a member of a club or event are required to give information such as name, address, phone number, and e-mail address. This information is used to create a membership database so we may contact members about topics pertaining to the DRC.

Event Registration

In order to register for an event through the DRC website, an individual is required to give contact information such as name, address, phone number, and e-mail address, as well as other information about him or her, including, but not limited to age, sex, etc.

Newsletters

If a user subscribes to our newsletter, we ask for contact information such as name, address, and e-mail address. This contact information is managed by the DRC according to this privacy policy.

Cookies

The DRC website uses cookies solely for navigation control within forums, opinion polls and error reporting. No identifying data is collected through cookies.

Sharing

We will share aggregated demographic information about our website users with users, partners and advertisers. This is not linked to any personal information that can identify any individual person.

Other Collection Points

We may also collect information from people through other means such as on the telephone, by e-mail, by fax, on paper, and in person. This privacy policy governs the use and disclosure of that information as well.

With whom the information may be shared and other kinds of disclosures

The DRC will occasionally share information with third parties. This section describes what information we share and with whom.

Sharing with non-DRC third parties

DRC occasionally enters into partnerships with other organizations with other running/track & field/ and health & fitness organizations or companies. The partnerships may be developed to receive or provide services to such organizations. When DRC provides the services or collects information for partners, this privacy statement will govern the use of such information for the partnership unless otherwise stipulated in a contractual arrangement that is more restrictive than this policy.

When someone signs up for such an event, the necessary information (name, address, age) is shared with the event personnel. These parties are not allowed to use personally identifiable information except for the purpose of entering the person in the event. However, this information may be used to create programs and other documents which may include the individual’s name, home city and state, age, etc. DRC has advised event personnel that if they plan to use this information for purposes other than entering a person in the event, they must notify the individuals at the time of collection and the individual will have the option of being excluded from use for such other purposes.

We use a credit card processing company to bill users for goods and services. These companies are directed not to retain, share, store, or use personally identifiable information for any secondary purpose.

We occasionally share aggregated demographic information with our corporate sponsors, suppliers, partners, and advertisers. This is not linked to any personal information that can identify any individual person.

We will occasionally make our comprehensive club mailing list available to third parties through a mailing list service. The DRC maintains rights over the list and has the full authority to determine who has access to the list. The mailing list only contains the postal mailing address of the members and the member’s names. It does not contain any personally identifiable information.

From time to time, we also may be contractually obligated to provide postal or e-mail lists to DRC corporate sponsors, suppliers, or other partners for the specific purpose of fulfilling a partnership agreement or offering discounts or perquisites which we think might be of interest to our members. These companies or organizations are contractually obligated not to use these mailing lists for any other purposes or to disclose them to any third party. Members may opt out of inclusion in such lists by writing or emailing to the DRC Office.

We will also share information to prevent fraud, to respond to a legal process, or as otherwise required by law.

Other kinds of disclosures of personal information

DRC Officers, employees, Club Officers, as well as DRC Committee members, Sub-Committee members, and DRC Board members, may have their name, address, fax number, phone number, and e-mail (work and/or home for each) listed both on the website and in print for contact purposes. Any person who accepts an official position with DRC agrees to have his/her contact information made available to DRC’s members and the public, unless requested otherwise. The DRC is required to share contact information on all DRC officers and DRC affiliate club officers with the internal revenue service.

Some individuals may have their biographies posted on the DRC website or otherwise published by the DRC. These people agree to have certain information about them communicated to the public, including, but not limited to, name, home city and state, age, educational background, etc.

Children

Protecting the privacy of the young is especially important. For that reason, we adhere to the 1998 Children’s Online Privacy Protection Act (COPPA). The DRC does not collect contact information on children under the age of 18 years.

We avoid collecting more information than necessary when offering children’s activities. The DRC may maintain a database of children’s running programs, but the contact information collected will be for the adults over 18 years of age responsible for organizing said programs. We also follow strict rules when sending email to minors.

Security Procedures

DRC complies will all applicable federal and state laws and regulations governing security procedures and breach of security procedures. This website takes every reasonable precaution to protect users’ information. When users submit sensitive information via the website, the information is protected both on- and off-line.

We make every reasonable effort to protect users’ information on-line and off-line. Access to users’ information is restricted in our organization. Only those employees who need the information to perform their job are granted access to personally identifiable information. All employees are kept up-to-date on our security and privacy practices.

Choice and opting in/out

Members will receive communications from the DRC and other as referenced in this privacy policy. Members may opt in or out of various communications by emailing info@dallasrunningclub.com and request non-mailing status.

Correction/Updating Personal Information

If a member’s information changes (such as a zip code), or if clubs withdraw from the DRC, we will endeavor to provide a way to correct, update or remove that club’s data provided to us. This can usually be done utilizing the online facilities provided on the DRC website or by emailing the DRC office.

Notification of Changes

If DRC changes its privacy policy, we will post a notice of the change on the homepage of our website for at least seven days so our users are aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. If at any point DRC decides to use personally identifiable information in a manner different from that stated at the time it was collected, users will have a choice whether to consent to such use. We will use information in accordance with the privacy policy under which the information was collected.

A link to the privacy policy will always be posted on the homepage of the DRC website or a copy can be obtained by emailing or writing to the DRC office.

  
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